Thank you for choosing Ablebits Ultimate Suite for Excel, we are happy to welcome you here. To get started, you can look through this quick product overview or download the cheat sheet:
First of all, if you haven't installed or activated Ultimate Suite for Excel, please find the tutorials below. If you are already done, move further to explore the Ablebits tabs and features.
Once you run Excel, you will see two new tabs in the ribbon – Ablebits Data and Ablebits Tools:
Ablebits Data tab
On the Ablebits Data tab, the options are collected in four groups: Merge, Dedupe, Text, Manage.
Merge group
In the Merge group, you will find six features to merge and consolidate data in worksheets; the Vlookup Wizard that builds INDEX/MATCH and VLOOKUP formulas; and tools that compare two or multiple Excel sheets:
Merge Two Tables is one of our top used features. It matches and merges data from two sheets in five steps. You will select the main and lookup tables, matching columns and columns that you want to update.
More details: How to use Merge Two Tables for Excel
Combine Sheets lets you join multiple worksheets into a single table according to column headers. Tables may be structured identically or differently, and you can select the columns to merge.
More details: How to combine Excel tables based on common headers
Merge Duplicates combines data in a worksheet from duplicate rows into one. You will select columns where you want to find duplicate entries and columns with values to merge.
More details: How to combine duplicate rows in Excel
Consolidate Sheets summarizes data from multiple worksheets. In three quick steps, you will select your sheets, a function to consolidate data, and a place to paste the result.
More details: How to consolidate numeric data in Excel
Copy Sheets offers four options to bring together records from several sheets located in different Excel files. You can paste data to one list or workbook.
More details: How to copy data from multiple worksheets into one
Merge Cells combines data from text cells. You can use it to merge several cells, rows, or columns keeping all data.
More details: How to merge multiple Excel cells into one
Vlookup Wizard matches and pulls values from another worksheet in a single step. The wizard builds INDEX/MATCH or VLOOKUP formulas that you can insert into your table.
More details: How to use VLOOKUP Formula Wizard for Excel
Compare Two Sheets is designed to detect and color different rows or cells in two worksheets. You can merge them manually cell by cell.
More details: How to Compare Two Sheets in Excel
Compare Multiple Sheets highlights differences in two or more Excel sheets. You can get the different values, formulas, formatting marked with background color, bottom border, or font color.
More details: How to Compare Multiple Sheets
Dedupe group
In the Dedupe group, there are three options that search for duplicates in one table or in two sheets, identify duplicate rows and highlight unique entries, move repeated values and copy uniques:
Duplicate Remover can find and delete duplicates in your worksheet based on one or several key columns; identify unique values, highlight, copy or move the found entries.
More details: How to find duplicates and uniques in Excel sheet
Also, under this button, you can find three more handy features:
Find Duplicate Cells can search for duplicates, duplicates + 1st occurrences, unique cells, or uniques + 1st occurrences in an Excel range. You can identify cells with same values, formulas, background, or font color.
More details: How to Find Duplicate Cells in Excel
Remove Duplicate Substrings clears repeated text separated by certain delimiters within Excel cells.
More details: How to Remove Duplicate Substrings
Fuzzy Duplicate Finder finds and fixes typos and misprints and recognizes omitted, excess, or mistyped symbols.
More details: How to Find Fuzzy Duplicates
Quick Dedupe is a one-step way to find, show and remove duplicates in Excel. It can not only eliminate dupes, but also select, highlight, identify in a status column, copy, or move them.
More details: How to dedupe Excel table
Compare Tables provides a fast way to find duplicates and unique values in any two data sets: tables, columns, or lists. The tool searches for matches and differences by one or several key columns.
More details: How to find duplicates in two Excel worksheets
Text group
In the Text group, you will find 8 features for working with text cells in Excel:
Click Trim Spaces to remove leading and trailing spaces and excess blanks between words.
More details: How to Trim Spaces
Use Change Case to change the case of text in all the selected cells to upper, lower, proper, or sentence case.
More details: How to Change Case
The following three features offer even more actions with text cells:
Click Add to add characters or text to the beginning, end, or other position of the selected cells.
More details: How to Add Text
The Extract button lets you extract a certain number of characters based on their position. You can get the result inserted as a value or as a formula.
More details: How to extract text and numbers
Remove Text can delete characters, character sets or substrings, or remove a certain number of first or last symbols and chars before or after the indicated text.
More details: How to remove unwanted characters
And the last three of the Text group deal with converting and splitting:
With Convert Text, you can convert numbers stored as text to numbers, replace characters, and convert line breaks to space, comma or semicolon.
More details: How to Convert Text
Click Split Text to split cells by any chosen character, divide cell contents by line breaks, split the contents of one cell into multiple columns, split cells by strings, divide a cell into rows.
More details: How to split cells
Split Names can be in handy if you have a worksheet with differently formatted names in the same column and need to put the first, last, and middle names into individual columns.
More details: How to separate names in Excel
Substring Tools is a set of options for working with multiple values:
Remove substrings will delete all the indicated character sets from the selected column.
More details: How to remove multiple values
Use the Add Substrings option to insert one or several text strings to the needed place of the selected cells.
More details: How to add substrings in Excel
Use Regex Tools to identify cells that match a certain regular expression or to extract, remove, or replace matching text strings.
More details: How to use Regex Tools
Manage group
The Manage group is all about managing workbooks and worksheets, adding watermarks and table of contents:
Use Workbook Manager to organize all opened Excel workbooks in a catalog and move worksheets across books, insert, rename, delete, and resort them.
More details: How to manage Excel files
Start Column Manager to arrange multiple columns in a proper order. The tool displays a list of all columns in your table, so you can navigate between them, add new ones, autofit, etc.
More details: How to manage columns
These two options can be in handy as well:
Adding Watermarks will help to prepare your tables for printing, identify the owner or the status of the document, or simply protect information.
More details: How to add watermark to worksheets
Another Ablebits tab in the ribbon is Ablebits Tools. The options are collected in five groups: Date & Time, Transform, Search, Calculate, and Utilities.
Date & Time group
This group provides two features for working with dates in Excel:
Click Date & Time Wizard to add or subtract years, months, weeks, days or even hours, minutes and seconds. The tool not only calculates differences but also creates formulas.
More details: How to work with Date & Time Formula Wizard
Date Picker is a drop-down calendar and a date calculator. Pick a date in the
calendar or add and subtract years, months, weeks, and days from a date and get the result put into a cell.
More details: How to work with Date Picker
This group lets you transform your data sets in various ways: unpivot, split, transpose, swap ranges, flip, and more.
Use Unpivot Table to transform your pivot table (crosstab) to a one-dimensional list and save the result to another worksheet or workbook, without corrupting the original data.
More details: How to transform a crosstab list to a flat table
Run Create Cards to turn your table data into label cards – address or mailing labels, price tags and other kinds of cards.
More details: How to create labels
Split Table is a quick way to separate your worksheet into different sheets based on values in the selected columns.
More details: How to use Split Table Wizard
Use Transpose to convert rows to columns and vice versa. You can paste values only, values and formulas, or create links to the source data.
More details: How to transpose data in Excel
Click Transpose by Key Columns to transpose columns to rows by the chosen key columns and simultaneously combine cells if needed.
More details: How to transpose by key columns
Select the way of table transformation – swapping or flipping?
Pick Swap to quickly swap the contents of columns, rows, ranges, or cells without copy-pasting.
More details: How to swap ranges
Click the Flip button to reverse columns or rows, flip data vertically or horizontally.
More details: How to flip data
This set of options may be useful in your table transformation finishing touches – removing blanks, splitting names into columns, filling blank cells:
Delete Blanks will help you get rid of all empty rows, columns, and sheets in a couple of clicks.
More details: How to remove blanks
Split Names can be in handy if you have a worksheet with differently formatted names in the same column and need to put the first, last, and middle names into individual columns.
More details: How to separate names in Excel
Start Fill Blank Cells to fill all the blank cells in the selected range with values from cells above or below.
More details: How to Fill Blank Cells
Search group
With the tools in the Search group, you can look for values and replace or select them, find broken links, or synchronize the selection in different sheets:
Start Find and Replace to search in values, formulas, hyperlinks, and comments across multiple sheets and books and replace in all or selected workbooks and worksheets.
More details: How to use Advanced Find & Replace for Excel
Here are some features for filtering, finding broken links, and synchronizing selection:
Use Filter to filter a list by value in a selected cell or by multiple values in one column.
More details: How to filter by cell value
Find Broken Links detects invalid external references. They will be displayed on the add-in pane, so you can review, open, or edit them.
More details: How to find broken links in Excel
In the Calculate group, you will find four options for data calculations:
Sum by Color calculates your data by background or font color; counts the number of such cells, and finds average, minimum and maximum values in a range.
More details: Sum and count by color
Use Count Characters to count all words, characters, or specific symbols. The result may be pasted as a value or as a formula.
More details: How to count characters and words in Excel
Try out Cross-Sheet Operations if you need to work with same cell or range in multiple Excel sheets. You can edit, create references, copy or aggregate same cells.
More details: How to use Cross-Sheet Operations
In the Utilities group, some additional useful little things for Excel are collected:
Under the Randomize button, you will find three options:
Use Random Generator to fill the selected range with random integers, real numbers, dates, Booleans, and strings.
More details: How to use Random Generator
Shuffle Cells can randomize cells in each row and column individually, re-sort all cells in the selected range, or shuffle entire rows and columns.
More details: How to Shuffle Cells
Click Select Randomly to get a random selection of cells from a dataset according to your conditions.
More details: How to Select Randomly in Excel
Start Spell Number to convert numbers to words. You can get currency labels and cent values if needed.
More details: How to Spell Number in Excel
Insert Pictures lets you insert multiple images into separate cells in a column or row.
More details: How to insert multiple pictures
If you need to copy cell address, convert formulas, or manage notes and comments, use these features:
Start Copy Address to copy cell address and paste it as external or absolute reference.
More details: How to copy cell address in Excel
Click Convert Formulas to change all absolute cell references in the selected range to relative ones and vice versa.
More details: How to convert formulas
Use Notes Manager to quickly add, copy, edit, delete notes, and convert cell contents to notes and vice versa.
More details: How to manage notes in Excel
Ultimate Suite options
Under the Ablebits Data tab, there is the Ultimate Suite group:
If your Ultimate Suite is not activated, you will see the Buy Now button and the number of days left for trial use. After license activation, this button will disappear.
Also, there are two drop-down menus: Help and Options.
Clicking the Help button, you can go to the Ultimate Suite documentation, jump to our blog, contact us via e-mail, start the welcome tour, go to the logs folder, and open the About window to see the version of the product and the license information:
You can expand the Options menu to:
Check the Load on demand option if you use the Ablebits tools from time to time and when you do this you see that Excel works slower than usual. If this option is enabled, the add-in will be loaded only when you start any of the Ultimate Suite tools. If it's disabled, the add-in is loaded when you start Excel.
The Enable Ablebits functions option lets you use the custom Ablebits functions in some of the tools. The feature is very useful but may influence the speed of response of the add-in. If you are not planning to use any of the functions, keep the option unchecked.
Delete all backup sheets in this workbook.
Change the license key if you already have one.
Next steps with Ultimate Suite for Excel
Need more details? Information about licensing, purchasing, privacy protection & data safety, etc. you can find in Ultimate Suite for Excel documentation.
Ready to dig deeper into the capabilities of Microsoft Excel and Ultimate Suite? Visit the Ablebits blog to explore our free tutorials and examples.
Got an idea for Ultimate Suite improvement? Send your suggestions directly to the Product Team using the contact form below. Thank you!