by Svetlana Cheusheva, updated on
In this article, you will learn various ways to concatenate text strings, numbers and dates in Excel using the CONCATENATE function and "&" operator. We will also discuss formulas to combine individual cells, columns and ranges.
In your Excel workbooks, the data is not always structured according to your needs. Often you may want to split the content of one cell into individual cells or do the opposite - combine data from two or more columns into a single column. Common examples are joining names and address parts, combining text with a formula-driven value, displaying dates and times in the desired format, to name a few.
In this tutorial, we are going to explore various techniques of Excel string concatenation, so you can choose the method best suited for your worksheets.
In essence, there are two ways to combine data in Excel spreadsheets:
When you merge cells, you "physically" join two or more cells into a single cell. As a result, you have one larger cell that is displayed across multiple rows and/or columns.
When you concatenate cells in Excel, you combine only the contents of those cells. In other words, concatenation in Excel is the process of joining two or more values together. This method is often used to combine a few pieces of text that reside in different cells (technically, these are called text strings or simply strings) or insert a formula-calculated value in the middle of some text.
The following screenshot demonstrates the difference between these two methods:
Merging cells in Excel is the subject of a separate article, and in this tutorial, we'll discuss the two main ways to concatenate strings in Excel - by using the CONCATENATE function and the concatenation operator (&).
The CONCATENATE function in Excel is used to join different pieces of text together or combine values from several cells into one cell.
The syntax of Excel CONCATENATE is as follows:
Where text is a text string, cell reference or formula-driven value.
The CONCATENATE function is supported in all versions of Excel 365 - 2007.
For example, to concatenate the values of B6 and C6 with a comma, the formula is:
=CONCATENATE(B6, ",", C6)
More examples are shown in the image below:
Note. In Excel 365 - Excel 2019, the CONCAT function is also available, which is a modern successor of CONCATENATE with exactly the same syntax. Although the CONCATENATE function is kept for backward compatibility, Microsoft does not give any promises that it will be supported in future versions of Excel.
To ensure that your CONCATENATE formulas always deliver the correct results, remember the following simple rules:
In Microsoft Excel, the ampersand sign (&) is another way to concatenate cells. This method comes in very handy in many scenarios since typing an ampersand is much faster than typing the word "concatenate" :)
For example, to concatenate two cell values with a space in-between, the formula is:
Below you will find a few examples of using the CONCATENATE function in Excel.
To combine the values of two cells into one, you use the concatenation formula in its simplest form:
Please note that the values will be knit together without any delimiter like in the screenshot below.
To concatenate multiple cells, you need to supply each cell reference individually, even if you are combining contiguous cells. For example:
=CONCATENATE(A2, B2, C2)
The formulas work for both text and numbers. In case of numbers, please keep in mind that the result is a text string. To convert it to number, just multiply CONCATENATE's output by 1 or add 0 to it. For instance:
Tip. In Excel 2019 and higher, you can use the CONCAT function to quickly concatenate multiple cells using one or more range references.
In your worksheets, you may often need to join values in a way that includes commas, spaces, various punctuation marks or other characters such as a hyphen or slash. To do this, simply put the desired character in your concatenation formula. Remember to enclose that character in quotation marks, as demonstrated in the following examples.
Concatenating two cells with a space:
=CONCATENATE(A2, " ", B2)
=A2 & " " & B2
Concatenating two cells with a comma:
=CONCATENATE(A2, ", ", B2)
=A2 & ", " & B2
Concatenating two cells with a hyphen:
=CONCATENATE(A2, "-", B2)
=A2 & "-" & B2
The following screenshot demonstrates how the results may look like:
Tip. In Excel 2019 and higher, you can use the TEXTJOIN function to merge strings from multiple cells with any delimiter that you specify.
There is no reason for the Excel CONCATENATE function to be limited to only joining cells' values. You can also use it to combine text strings to make the result more meaningful. For example:
=CONCATENATE(A2, " ", B2, " completed")
The above formula informs the user that a certain project is completed, as in row 2 in the screenshot below. Please notice that we add a space before the word " completed" to separate the concatenated text strings. A space (" ") is also inserted between the combined values, so that the result displays as "Project 1" rather than "Project1".
With the concatenation operator, the formula can be written this way:
=A2 & " " & B2 & " completed"
In the same manner, you can add a text string in the beginning or in the middle of your concatenation formula. For example:
=CONCATENATE("See ", A2, " ", B2)
="See " & A2 & " " & B2
To make the result returned by some formula more understandable for your users, you can concatenate it with a text string that explains what the value actually is.
For example, you can use the following formula to return the current date in the desired format and specify what kind of date that is:
=CONCATENATE("Today is ",TEXT(TODAY(), "mmmm d, yyyy"))
="Today is " & TEXT(TODAY(), "dd-mmm-yy")
Tip. If you would like to delete the source data without affecting the resulting text strings, use the "Paste special - values only" option to convert formulas to their values.
Most often, you would separate the resulting text strings with punctuation marks and spaces, as shown in the previous example. In some cases, however, there may be a need to separate the values with a line break, or carriage return. A common example is merging mailing addresses from data in separate columns.
A problem is that you cannot simply type a line break in the formula like a usual character. Instead, you use the CHAR function to supply the corresponding ASCII code to the concatenation formula:
In this example, we have the address pieces in columns A through F, and we are putting them together in column G by using the concatenation operator "&". The merged values are separated with a comma (", "), space (" ") and a line break CHAR(10):
=A2 & " " & B2 & CHAR(10) & C2 & CHAR(10) & D2 & ", " & E2 & " " & F2
The CONCATENATE function would take this shape:
=CONCATENATE(A2, " ", B2, CHAR(10), C2, CHAR(10), D2, ", ", E2, " ", F2)
Either way, the result is a 3-line text string:
In the same manner, you can separate final strings with other characters such as:
To join two or more columns, just enter your concatenation formula in the first cell, and then copy it down to other cells by dragging the fill handle (the small square that appears in the lower right hand corner of the selected cell).
For example, to combine two columns (column A and B) delimiting the values with a space, the formula in C2 copied down is:
=CONCATENATE(A2, " ", B2)
= A2 & " " & B2
For more information, please see How to merge two columns in Excel without losing data.
When concatenating a text string with a number, percentage or date, you may want to keep the original formatting of a numeric value or display it in a different way. This can be done by supplying the format code inside the TEXT function, which you embed in a concatenation formula.
In the beginning of this tutorial, we have already discussed a formula that concatenates text and date.
And here are a few more formula examples that combine text and number:
Number with 2 decimal places and the $ sign:
=A2 & " " & TEXT(B2, "$#,#0.00")
Number without insignificant zeros and the $ sign:
=A2 & " " & TEXT(B2, "0.#")
=A2 & " " & TEXT(B2, "# ?/???")
To concatenate text and percentage, the formulas are:
Percent with two decimal places:
=A12 & " " & TEXT(B12, "0.00%")
Rounded whole percent:
=A12 & " " & TEXT(B12, "0%")
Combining values from multiple cells might take some effort because the Excel CONCATENATE function does not accept arrays.
To concatenate several cells, say A1 to A4, you need to use one of the following formulas:
=CONCATENATE(A1, A2, A3, A4)
=A1 & A2 & A3 & A4
When combining a fairly small group of cells, it's no big deal to type all the references. A large range would be tedious to supply, typing each individual reference manually. Below you will find 3 methods of quick range concatenation in Excel.
To quickly select several cells, you can press and hold the Ctrl key while clicking on each cell you want to include in the formula. Here are the detailed steps:
When a range consists of tens or hundreds of cells, the previous method may not be fast enough as it requires clicking on each cell. In this case, you can use the TRANSPOSE function to return an array of values, and then merge them together in one fell swoop.
Note. The result of this formula is static as it concatenates the values, not cell references. If the source data changes, you will have to repeat the process.
In Excel 365 and Excel 2021, this simple formula will concatenate a range of cells in a blink:
A quick and formula-free way to concatenate any range in Excel is to use the Merge Cells add-in with the "Merge all areas in selection" option turned off, as demonstrated in Combining values of several cells into one cell.
Many users wonder which is a more efficient way to join strings in Excel - CONCATENATE function or "&" operator.
The only real difference is the 255 strings limit of the CONCATENATE function and no such limitation when using the ampersand. Other than that, there is no difference between these two methods, nor is there any speed difference between the CONCATENATE and "&" formulas.
And since 255 is a really big number and you will hardly ever need to combine that many strings in real work, the difference boils down to comfort and ease of use. Some users find CONCATENATE formulas easier to read, I personally prefer using the "&" method. So, simply stick with the technique you feel more comfortable with.
The opposite of concatenate in Excel is splitting the contents of one cell into multiple cells. This can be done in a few different ways:
You can also find useful information in this article: How to unmerge cells in Excel.
With the Merge Cells add-in included in Ultimate Suite for Excel, you can efficiently do both:
The Merge Cells tool works with all Excel versions from 2016 to 365 and can combine all data types including text strings, numbers, dates and special symbols. Its two key advantages are simplicity and speed - any concatenation is done in a couple of clicks.
To combine the contents of several cells, you select the range to concatenate and configure the following settings:
To concatenate two or more columns, you configure the Merge Cells' settings in a similar way but choose to merge columns into one and place the results in the left column.
To combine data in each individual row, column-by-column, you choose:
The result may look similar to this:
To check how the Merge Cells add-in will cope with your data sets, you are welcome to download a fully functional trial version of our Ultimate Suite for Excel below.
That's how to concatenate in Excel. I thank you for reading and hope to see you on our blog next week!
Concatenation formula examples (.xlsx file)
Ultimate Suite 14-day trial version (.exe file)
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