by Svetlana Cheusheva, updated on
The tutorial shows three ways to combine Excel files into one: by copying sheet tabs, running VBA, and using the Copy Worksheets tool.
It is a lot easier to process data in a single file instead of switching between numerous sources. However, merging multiple Excel workbooks into one file could be a cumbersome and long process, especially if the workbooks you need to combine contain multiple worksheets. So, how would you approach the problem? Will you be coping sheets manually or with VBA code? Or, do you use one of the specialized tools to merge Excel files? Below you will find a few good ways to handle this task.
Note. In this article, we are going to look at how to copy sheets from multiple Excel workbooks into one workbook. If you are looking for a quick way to copy data from several worksheets into one sheet, you will find the detailed guidance in another tutorial: How to merge multiple sheets into one.
If you have just a couple of Excel files to merge, you can copy or move sheets from one file to another manually. Hers's how:
To select multiple sheets, use one of the following techniques:
The screenshot below shows the result - sheets from two Excel files combined into one. To merge tabs from other Excel files, repeat the above steps for each workbook individually.
When coping sheets manually, please be aware of the following limitation imposed by Excel: it is not possible to move or copy a group of sheets if any of those sheets contains a table. In this case, you will have to either convert a table to a range or use one of the following methods that do not have this limitation.
If you have multiple Excel files that have to merged into one file, a faster way would be to automate the process with a VBA macro.
Below you will find the VBA code that copies all sheets from all Excel files that you select into one workbook. This MergeExcelFiles macro is written by Alex, one of our best Excel gurus.
Important note! The macro works with the following caveat - the files to be merged should not be open physically or in memory. In such a case, you will get a run-time error.
If you'd like to insert the macro in your own workbook, perform these usual steps:
For the detailed step-by-step instructions, please see How to insert and run VBA code in Excel.
Alternatively, you can download the macro in an Excel file, open it alongside your target workbook (enable macro if prompted), then switch to your own workbook and press Alt + F8 to run the macro. If you are new to using macros in Excel, please follow the detailed steps below.
Open the Excel file where you want to merge sheets from other workbooks and do the following:
Depending on how many files you've selected, allow the macro a few seconds or minutes to process them. After the macro completes, it will notify you how many files have been processed and how many sheets have been merged:
If you are not very comfortable with VBA and looking for an easier and faster way to merge Excel files, have a look at the Copy Sheets tool, one of 70+ time saving features included with our Ultimate Suite for Excel.
With the Ultimate Suite, merging multiple Excel workbooks into one is as easy as one-two-three (literally, only 3 quick steps). You don't even have to open all of the workbooks you want to combine.
Allow the Copy Worksheets wizard a few seconds for processing and enjoy the result!
To have a closer look at this and other merge tools for Excel, you are welcome to download an evaluation version of Ultimate Suite.
The above examples have demonstrated the best techniques to merge multiple Excel files into one. For more ways to combine sheets in Excel, please check out the following resources.
Macro to merge multiple Excel files (.xlsm file)
Ultimate Suite 14-day fully-functional version (.exe file)
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